00-POL

ORDER

of the

GREENE COUNTY COMMISSION

SPRINGFIELD, MISSOURI

DATE ISSUED: August 28, 2000

SUBJECT: Sunshine Law Policy

WHEREAS, Section 610.013.1 RSMo. provides that a public governmental body is to appoint a custodian who is to be responsible for the maintenance of the body’s records and the identity and location of the custodian is to be made available upon request, and

WHEREAS, Section 610.026.1 RSMo. (as amended 1998) provides that except as otherwise provided by law, each public governmental body shall provide access to and, upon request, furnish copies of public records subject to the payment of fees for the copying or duplication of said records; and

WHEREAS, Section 610.028.2 RSMo. provides that a public governmental body shall provide a reasonable written policy in compliance with Sections 610.010 to 610.030 RSMo., commonly referred to as the Sunshine Law, regarding the release of information on any meeting record or vote.

NOW, THEREFORE, BE IT RESOLVED:

1. That the Greene County Clerk be and hereby is appointed custodian of the records of the Greene County Commission and such custodian is located at the Greene County Courthouse, 940 Boonville, Springfield, Missouri 65802.

2. That said custodian shall respond to all requests for access to or copies of a public record within the time period provided by statute except in those circumstances authorized by statute.

3. That the fees to be charged for copying public records or providing access to public records maintained records subject to the payment of fees for the copying or duplication of said records; and on computer facilities, recording tapes or disks, video tapes or films, pictures, slides, graphics, illustrations or similar audio or visual items or devices, shall include only the cost of copies, disk or tape used for the duplication, and staff time required to make copies and programming. Fees shall be as hereinafter provided, which fees have been determined not to exceed the actual cost of document search and duplication:

• Photocopy expense of 10¢ per page.

• Staff time required to prepare request shall be prorated at $10 per hour. Such fee beginning after fifteen minutes has elapsed.

August 28, 2000 00-POL

Sunshine Law Policy

4. Upon request, the Greene County Commission shall certify in writing that the actual cost of document search and duplication is fair, reasonable, and does not exceed the actual cost incurred by the County Commission.

5. That it is the public policy of the Greene County Commission that meeting records, votes, actions and deliberations of this body shall be open to the public unless otherwise provided by law.

6. That the Greene County Commission shall comply with Sections 610.010 to 610.030 RSMo. (as amended 1998), the Sunshine Law, as now existing or hereafter amended.

THE GREENE COUNTY COMMISSION

____________________________________

David L. Coonrod

Presiding Commissioner

____________________________________

Darrell Decker

Commissioner District 1

____________________________________

Jim Payne

Commissioner District 2